Operations (/Office) Manager – Search Firm – Internal Vacancy
London Bridge | Full-Time | Energy Transition Executive Search/Recruitment
We (Mint Selection) are a dynamic fast-growing Search Firm based in London Bridge, specialising in the Energy Transition sector; an industry that’s booming with globally impactful projects. As we continue on an ambitious growth trajectory over the next five years (including plans to continue our international expansion in Europe/US), we are seeking a highly organised, detail-oriented and personable Operations Manager to support our team and ensure the smooth running of the business operations.
This role will be central to the day-to-day efficiency and long-term scalability of the business. The right candidate will bring structure, initiative, and a high level of ownership to a broad range of responsibilities, from office management and systems support, to compliance, onboarding, and internal communications.
Key Responsibilities:
- Office Management: Overseeing the smooth day-to-day running of the office, maintaining a clean, well-organised and welcoming environment.
- Manage office suppliers, facilities and third-party service providers
- Act as the office lead for Health & Safety, including Fire Warden and First Aid duties etc.
- Coordinate internal communications, including weekly updates and bi-monthly company newsletters
- Systems & Technology Support: Manage IT equipment, support, and user access across key platforms (e.g. CRM, Outlook, Reporting tools +)
- Ensure system security and data protection protocols are followed
- Process Support & Compliance Management: Maintain up-to-date Terms & Conditions, issue engagement letters, and manage documentation for client agreements and placements
- Oversee contractor compliance and support internal audit processes
- Support organising company trips abroad, company events and conferences.
- Support with ad hoc Executive Assistance tasks for our Founder, and Senior team members
- Charity & Community Engagement: coordinate company involvement with events and charitable initiatives
- Support Onboarding and Offboarding processes to ensure a smooth employee experience, including IT set-up, workspace preparation and Systems training
- Set-up new employees with all required equipment and system access during onboarding
..and plenty more.
What We’re Looking For:
- Proven experience in office or operations assistance/management, preferably within a fast-paced, fast-growth, or professional services environment
- Excellent organisational skills and a strong attention to detail (particularly important when dealing with compliance and T&C’s).
- Confident communicator, able to work across teams, support internal stakeholders and hold Employees to account
- Comfortable managing systems and learning new technology platforms quickly
- A proactive, resourceful approach and ability to work independently
- A friendly, switched-on, and supportive nature
What We Can Offer:
- A key role within a high-growth business, with exposure to a wide range of areas and tasks and plenty of growth and learning opportunities
- The opportunity to help scale the business as we grow the team and expand further into Europe and the United States
- A dynamic, supportive, and sociable team environment
- Fun incentives including team trips abroad, quarterly lunch clubs, private healthcare, and regular team socials.
- Clear progression and development opportunities as the company grows
If you’re looking to play a meaningful part in an exciting and impactful organisation, we’d love to hear from you. Apply now by contacting our Head of Operations, Izzy, at i.phillips@mintselection.com.