Operations (/Office) Manager – Search Firm – Internal Vacancy
London Bridge | Full-Time | Energy Transition Executive Search/Recruitment
We (Mint Selection) are a dynamic fast-growing Search Firm based in London Bridge, specialising in the Energy Transition sector; an industry that’s booming with globally impactful projects. As we continue on an ambitious growth trajectory over the next five years (including plans to continue our international expansion in Europe/US), we are seeking a highly organised, detail-oriented and personable Operations Manager to support our team and ensure the smooth running of the business operations.
This role will be central to the day-to-day efficiency and long-term scalability of the business. The right candidate will bring structure, initiative, and a high level of ownership to a broad range of responsibilities, from office management and systems support, to compliance, onboarding, and internal communications.
Key Responsibilities:
Office Management: Overseeing the smooth day-to-day running of the office, maintaining a clean, well-organised and welcoming environment.
Manage office suppliers, facilities and third-party service providers
Act as the office lead for Health & Safety, including Fire Warden and First Aid duties etc.
Coordinate internal communications, including weekly updates and bi-monthly company newsletters
Systems & Technology Support: Manage IT equipment, support, and user access across key platforms (e.g. CRM, Outlook, Reporting tools +)
Ensure system security and data protection protocols are followed
Process Support & Compliance Management: Maintain up-to-date Terms & Conditions, issue engagement letters, and manage documentation for client agreements and placements
Oversee contractor compliance and support internal audit processes
Support organising company trips abroad, company events and conferences.
Support with ad hoc Executive Assistance tasks for our Founder, and Senior team members
Charity & Community Engagement: coordinate company involvement with events and charitable initiatives
Support Onboarding and Offboarding processes to ensure a smooth employee experience, including IT set-up, workspace preparation and Systems training
Set-up new employees with all required equipment and system access during onboarding
..and plenty more.
What We’re Looking For:
Proven experience in office or operations assistance/management, preferably within a fast-paced, fast-growth, or professional services environment
Excellent organisational skills and a strong attention to detail (particularly important when dealing with compliance and T&C’s).
Confident communicator, able to work across teams, support internal stakeholders and hold Employees to account
Comfortable managing systems and learning new technology platforms quickly
A proactive, resourceful approach and ability to work independently
A friendly, switched-on, and supportive nature
What We Can Offer:
A key role within a high-growth business, with exposure to a wide range of areas and tasks and plenty of growth and learning opportunities
The opportunity to help scale the business as we grow the team and expand further into Europe and the United States
A dynamic, supportive, and sociable team environment
Fun incentives including team trips abroad, quarterly lunch clubs, private healthcare, and regular team socials.
Clear progression and development opportunities as the company grows
If you’re looking to play a meaningful part in an exciting and impactful organisation, we’d love to hear from you. Apply now by contacting our Head of Operations, Izzy, at i.phillips@mintselection.com.